Web Based Project Manager’s Role In Success Of A Project
The project manger has a vital role in the execution of a project. Increasing business demands have made the role of a project manager essential and complex than ever before. A project manger needs to possess certain characteristics.
A project is managed through five process groups. They include initiation, planning, execution, monitoring, and controlling. The final step is the closure of a project. The initiation of a project refers to proper and channelized allocation of resources. It is followed by planning. It refers to the identification of the process through which the project has to be executed. During execution, it is the responsibility of the project manger to monitor and look-after each step of the project. Under the supervision of the project manger, the project smoothly moves towards a fruitful closure.
Some more factors need to be discussed too beside responsibilities of the project manager. Such factors are time, expenditure, and capacity. An efficient project manager considers, and takes care of all of these factors at every step of a project. The project manager is liable to produce an efficient and useful project plan. They must possess determination in achieving desired goal, or target. A well-organised project management includes carrying out of a project with minimised capacity. To achieve his/her target, he/she must be capable of creating an effective project team, which should be controlled by an efficient project control system. Going through all these stages, a project manager must go on in the direction of an efficient closure.
Many companies attempt to manage projects using desktop software applications like Microsoft Project and Microsoft Excel. The main challenge with using desktop software to manage projects is that these applications were not designed for collaboration among several parties. At worst, the file is shared by emailing the file to all parties on the team. At best, the file may be posted on a network or on an extranet and shared from there.
These days many organisations are utilising desktop software applications like Microsoft Excel, and Microsoft Project in order to mange their projects effectively. Undoubtedly, such soft wares are helpful, but they also possess certain limitations. Sometimes these softwares do not provide enough help to link various parties effectively with each other.
Using the desktop software project management may also cause a common problem in version controlling. Such as, if someone repeatedly updates a Microsoft Project management file, this may generate an extreme confusion about the most recent version of a particular file. This can very much happen that after ten minutes of discussion about a particular problem, the project manager, and the executive find themselves talking about two dissimilar versions of a project.
Another issue with using desktop applications is that the minute they are emailed to the project team, the project data is out-dated. That is, the information is not available in real-time. Projects are inherently dynamic efforts that change every hour, and sometimes minute.
Thus, web-based project management software solution compiles all projects, resources and their assignments in one centralised location. However, it should be kept in mind that not all the web-based systems are equal. Before the selection of the web based management system, you should evaluate it based on some of its functions. These functions include the presentation of a cross-project resource allocation report along with the web of all the resources, projects, and tasks. It reviews the report to detect the causes of over allocation, if there.
Prior to selecting a web based management system, one must check all its functions, and selects the one that suit the needs of a project.
You can consult with a professional to implement the project management system in your organization.
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